Finance Specialist – Contracts, Client Accounting, Payroll and Benefits

Job Details

We are Crestview Strategy, a multi-national agency serving clients from our locations in Calgary, Edmonton, Halifax, London, U.K., Ottawa, Toronto, Vancouver, and Washington, D.C. We work with some of the largest companies in the world on a variety of interesting and complex public affairs mandates and issues. We are looking for a we are hiring a Finance Specialist – Contracts, Client Accounting, Payroll and Benefits to join our growing agency.

This is a new role within the agency. If you are service oriented, enjoy working in a collaborative environment, and are eager to make a difference, this exciting opportunity could be perfect for you.

Responsibilities:

• Lead and manage contract signing, ensuring timely and accurate documentation
• Administer and manage ADP enrollments, terminations, and changes
• Accurately process payroll transactions, balance entries, and prepare files for audit across all business entities
• Maintain secure and organized payroll records, recommending and implementing best practices for payroll procedures
• Generate payroll reports, submit pension remittances, and prepare GL uploads for Finance, resolving any discrepancies
• Respond to employee inquiries regarding pay, deductions, and taxable benefits
• Oversee group benefits, including enrollments, changes, terminations, and invoice reconciliation
• Support year-end payroll activities, reconcile reports, and coordinate the preparation of tax forms
• Update and maintain payroll schedules, collaborating with the Talent team
• Prepare communications related to bonuses, incentives and salary advances
• Assist in administering mid year and year-end bonus payouts and handle confidential data
• Stay current on payroll laws, communicate changes to clients, and participate in payroll process improvements
• Administer benefit programs, process leaves and terminations, and submit required reports
• Process ROEs, T4s, and other necessary payroll documents
• Maintain Workers’ Compensation Board (WCB) insurance and handle premium filings across all business locations
• Prepare and process; semi monthly, monthly and annual payroll for all employees across various geographies
• Investigate and resolve any payroll issues in a timely and efficient manner
• Collaborate with the Talent team to ensure accurate payroll-related changes, including bonus and incentive payouts
• Provide payroll-related customer support to internal stakeholders
• Manage client billing processes
• Oversee revenue recognition and Incentive accruals
• Conduct reconciliations and financial analysis
• Perform ad-hoc finance related tasks

Qualifications:

• Minimum 2 years of full-cycle Canadian payroll and benefits administration experience
• Hands on experience with HR software (HRIS) such as ADP Workforcenow
• Advanced Excel skills for reporting, metrics, and data validation
• Strong interpersonal and communication skills
• Ability to collaborate and create effective working relationships at all levels internally and externally
• Ability to work in a dynamic environment with time-sensitive deadlines
• Comprehensive knowledge of Canadian payroll requirements
• High level of integrity with the ability to deal with confidential and sensitive information with a high degree of professionalism
• Critical thinking and analytical skills with a focus on problem solving and continuous improvement
• Meticulous attention to detail, accuracy, and very strong organizational and prioritization skills
• Effective customer service standards, with a growth mindset

Position Details

This is a full-time, permanent position based in our Toronto office. This position will report to the Director of Finance.

Closing Date: September 12, 2024

Crestview Strategy thanks all applicants in advance. Only shortlisted candidates will be contacted.  We are committed to inclusive, barrier-free recruitment and selection processes, and work environment. We will be happy to work with applicants requesting accommodation at any stage of the hiring process. Crestview Strategy does not discriminate on the basis of an individual’s race, color, religion, national origin, disability, age, uniformed service, genetic information, sex, sexual orientation, gender identity, or any other factors prohibited by applicable law.